Software Project Report Preparation
Use these project report templates to present your project’s dynamics in an engaging and professional way. Methodologies and Approaches – You need to provide the various procedures that you used in the preparation and implementation of the project. Software engineers, and etc. For design engineering project reports, you can outline.
While some project methodologies such as agile approaches compress or repeat the following stages in faster, iterative cycles, the work of each stage is visible and distinct in every project.
Formal Projects Follow a Five Stage Process as Follows
- Initiation: project team formation, project chartering and kick-off.
- Planning: finalizing the project scope, defining the detailed work breakdown, assessing risk, identifying resource requirements, finalizing the schedule and preparing for the actual work.
- Execution: performing the actual work required by the project definition and scope.
- Monitor and Control: the actual management, reporting, and control of the resources and budgets during the execution phase.
- Project Close: delivery of the project, assessment of lessons learned, adjournment of the project team.
Traditional Project Flow
Regardless of the size of the project, the movement through the stages is the same. The project is initiated or kicked-off with a charter that identifies the project manager and describes the project's importance.
Once the project has been initiated, it moves to the planning phase. Here, the core and work teams identify the necessary work to be completed to achieve the project scope and develop estimates and assessments for time, costs, resources, and risks.
After the planning phase, the work begins and occurs in a defined order necessary to move from a predecessor or preceding activities to successor activities. Project dependencies play an important role in this phase.
While the execution is proceeding the project manager and team members monitor, report on and control the overall project, with emphasis on critical path activities. This work continues until the execution phase is complete and the project is delivered to the customer.
The final phase, project close, involves wrapping up the delivery, assessing lessons learned and adjourning the project team so that members can move on to their next initiative.
For agile or iterative development-type projects, planning and execution take place in short spurts or sprints, with the stages repeating until the project is completed to the customer's satisfaction.
Initiation
A solid project initiation will not only set your project up for success, but it will also lay the groundwork for all future stages. During initiation, you'll get the project team members assigned, brief them on the overall project goals and ask the client or project owner as many questions as possible so you can plan the project efficiently. It is also a great time to build team enthusiasm about the project and collect any last minute details that might influence project planning. Additional steps include:
- Stakeholder analysis
- Assignment of an executive sponsor
- Charter document development and communication
- Formal kick-off meeting
Planning
Once you've initiated the project and gathered all relevant information, you'll then begin planning your project. The planning stage depends on the size of your project, how much information you have to organize and how large your team is. The result of planning should be a clear project plan or schedule, from which everyone will follow their assigned tasks. Using a project-planning program such as Microsoft Project or Basecamp is extremely helpful when planning a project. If you don't have access to one of these programs, do a general search online for free project planning software.
Even though using a project-planning program is helpful, it's not always necessary. Using Excel and Word to create your plan and communicate it to the team is equally as effective. Specific tasks in the planning phase include:
- Creating a communication plan for the various stakeholders involved.
- Developing a detailed work breakdown structure.
- Identifying the critical path.
- Plotting resources on the project plan and refining the sequencing of the work based on project dependencies and resource constraints.
- Developing a detailed schedule.
- Assessing risks and developing a risk prioritization and mitigation plan.
Execution
Now that you have a solid project plan, the team can begin executing the project against their assigned tasks. It is the stage where everyone starts doing the work. You'll want to officially kick-off the execution stage with in-person meetings to ensure everyone has what they need to begin executing their part of the project. Getting the team started on the right track is integral to a project's success, so articulate the schedule and communications plan clearly.
Monitor and Control
While the project is in the execution stage, you'll begin monitoring and controlling it to ensure it's moving along as planned. There are a variety of ways you can monitor and control a project. Casual check-ins with team leaders, organized daily 'stand-ups,' or more formal weekly status meetings are effective. The information that comes out of these meetings or communication channels will inform the feedback loop and ultimately any re-planning and adjustments that are necessary to the project. Additional important activities in this stage include:
- Adhering to your pre-established communication plan to ensure stakeholder awareness of the project status.
- Monitoring work teams and work activities on the critical path.
- Identifying opportunities to improve schedule performance by fast-tracking or completing activities in parallel or where necessary, crashing the schedule by adding resources.
- Monitoring actual versus planned costs.
- In some cases, monitoring, calculating and reporting on earned value for the project plan.
- Monitor and mitigating risks and refining the risk plan as needed.
Project Close
Once all the details and tasks of your project are complete and approved by the client or project owner; you can finally close your project. The closing of a project is just as important as its initiation, planning, and execution. You'll want to document all the information from the project and organize it neatly so you can go back to it if necessary. It is also a good time to hold a post-mortem on the project so all team members can reflect on what went right, or wrong during the project. It should also be documented so the outcome can be shared with other project members and filed in a project history folder.
Finally, it is important to formally adjourn the project team, providing feedback and performance evaluations as indicated by your firm's policy.
Project completion reports are detailed reports of completed projects of any fields of discipline, be it project management in business, architecture, engineering, and software management. Even non-government organizational projects need to provide project completion reports for the benefit of its donors who fund their projects.You may also see project reports.
Related:
Our website’s sample reports for project completion help guide users for making their own reports in detailed step-by-step procedures that guide users on the parts of a complete report that will be thoroughly presentable to their readers.
Project Completion Report Template
Project Completion Report Template
Free Project Report Template
Software Project Report Preparation Pdf
Construction Project Completion Report
Software Project Completion Report Sample
Project Management Completion Report
Project Completion Report Sample
Project completion reports are formal documents detailing the completed project being undertaken by an organization. Completion reports are necessary to track the results of a project, especially if the project being undertaken has received funding from various sources.You may also see project closure report templates
Based on our samples, the following format needs to be considered when writing a detailed project completion report:
1. Executive Summary
An executive summary is provided at the beginning of a project report. It provides a statement of the problem or project proposal that outlines the background information, analysis, and conclusion. An executive summary is helpful because it’s a summary of the report as a whole and the reader gets familiarized with the whole material even without reading the whole report.You may also see project proposal reports
2. Introduction
Describes the nature of the project being undertaken, its value, and overall goal and impact not just on clients (for business management) but also for the company and the community (for NGO projects). This introduces the rationale of the project and explains the essential components of the project. The introduction does not have a word limit, but you have to be as concise as possible so your readers will understand.You may also see project management reports
3. Methodology
The most important part of the project report. This part includes how the date was being gathered and the techniques used for gathering data on the research. The methodology section provides the data that describes relevant statistics and qualitative observation that emphasized the need for the project and its importance. It describes how the project is necessary to address the necessary problem for the company and its clients.You may also see research project reports
Project Preparation Steps
For other examples of project reports, please check more on our website or click on the links for project status reports and project quarterly reports that users may find helpful in drafting their own reports.
Project Completion Report in Excel
Final Project Completion Report in PDF
Project Completion Report Assessment
Instruction Project Completion Report
Project Completion Report in PDF
For a project completion report to be totally complete, you should also list down the resources that were needed for the project to make the reader understand who were in charge of deliverables since the project undertaken took several team members, each with their own responsibilities.
To satisfy donors and clients who funded the projects, especially for non-government organizations, a chart or graph may be helpful to detail how the budget was being used. You also need to detail the timeline of the project to inform readers how long the project took to be completed and also shows your accomplishment if you have completed the project ahead of schedule. Finally, to close your report, the conclusion section should focus on the project’s accomplishment and the positive impact it’s brought both to the company or organization and its clients.You may also see project status reports
For even more report examples, please check on our risk assessment reports that are free to download in both Word Doc and PDF files.